Ethics & Quality

ECOS USER GUIDES

These are the current available ECOS User Guides intended for NHG Staff. Do check back here regularly for updates and new additions.

For ECOS Institution & Department Representatives
 

• ECOS Institution & Department Representatives Endorsement Process Guidebook
  This guidebook is intended for ECOS Users who are appointed as Institution or Department Representatives (IR & DR). It provides information on the IR & DR Ethics Submission Endorsement process.

For ECOS Users
 

General

• ECOS General Functions
  This guidebook provides a general overview of the ECOS system as well as orientates the User to the ECOS interface. It also provides information on first-time ECOS User Account creation and login (Last updated: 7 May 2024)
   
• Minimum Training Module
  This guidebook will show ECOS Users how to access the Minimum Training Module to upload their training certificates into their User Profile. (Last updated: 7 May 2024)
   
• Financial Conflict of Interest Module
  This guidebook introduces the Financial Conflict of Interest (FCOI) Module and shows how Users can submit their FCOI Declarations as well as responding to queries from the FCOI Secretariat. (Last updated: 7 May 2024)

IRB Ethics Submission

• Institutional Review Board Module
  This Guidebook provides an overview and user-orientation to the Institutional Review Board (IRB) Module. It explains the IRB submission process for new Study Submissions and for the various reporting Forms for approved active studies. (Last updated 9 May 2024)
   
• IRB Application Form
  This guidebook provides a listing of all the Sections and Questions in the IRB Application Form for reference so that researchers can draft their IRB Application Form. (Last updated: 1 March 2024)
   
• Quick Guide: How to prepare for IRB submissions
  This quick guide explains how to successfully prepare for an IRB submission, in particular, by looking at the User Profiles, Minimum Training and FCOI Declaration requirements. (Last updated: 16 August 2024)

Research Activity Management via ECOS-CRMS

• Clinical Research Management System (CRMS) Module
  This guidebook introduces the new ECOS Clinical Research Management System (CRMS) module which researchers can use to record, track and manage their respective clinical research projects and activities. (Last updated: 21 May 2024)
   
• Quick Guide: How to Add New Study Team Members to your Study on ECOS
  This quick guide explains how a Principal Investigator (PI) can add and endorse/approve new Study Team Members via the Study’s User Authorization List (UAL) in the ECOS Clinical Research Management System (CRMS) module (Last updated: 7 June 2024)
   
• Quick Guide: How to add and endorse New Study Team members in ECOS
  This quick guide explains how the current Team Members can add new Team Members via the Study’s User Authorization List (UAL) in the ECOS Clinical Research Management System (CRMS) module. (Last updated 24 June 2024)
   
• Quick Guide: How to manage Multi-Site Studies in ECOS
  This quick guide explains how researchers can set up and manage multiple Study Sites in ECOS by using the ECOS Clinical Research Management System (CRMS) module (Last updated: 22 July 2024)

Compliance Module (Deviations & Non-Compliances, SAEs)

• Compliance Module Guidebook
  This Guidebook provides an overview of how Study Deviations, Non-Compliances and Serious Adverse Events reporting from HBR Studies are reviewed and processed in the ECOS system. (Last updated 1 August 2024)

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ECOS User Guides: https://for.sg/ecos-userguides  (Both NHG-Intranet & Internet accessible)